Recruitment Admin

Summary

High-impact organizations working on some of the most consequential challenges of our time need exceptional people. Impact Ops helps make that happen.

We’re looking for a Recruitment Admin to join our team! Someone who is highly organized, detail-oriented, and tech-savvy, with a genuine curiosity for new tools and smarter ways of working. You’ll keep recruitment processes running smoothly in a high-trust, fast-moving environment, and this is an excellent entry point for someone who wants to build a career in talent and operations.

The £32,000-£38,000 range is based on a UK-based candidate and will be adjusted to reflect the cost of living and market rates for the location of the successful candidate. Note this is a starting salary, with strong upward potential for an individual with strong drive for professional development. 

 

About Impact Ops

Impact Ops is an independent organization that provides operational support to high-impact nonprofits, many of our clients work on AI safety, alignment, and governance challenges. Our services include finance, recruitment, entity setup, due diligence, ops audit, and systems implementation. We’re a “remote-first” organization with team members and clients based across the world.

We’re looking for motivated, altruistic, and optimistic people from diverse backgrounds to join us in this impactful work by providing excellent operational support to our clients.

You can read more about how the first two years went at Impact Ops here.

 

Key responsibilities

As a Recruitment Admin reporting to the Head of Recruitment, you will support recruitment operations for both Impact Ops and our clients. Your key responsibilities will include:

• Coordinating interview and work trial scheduling across multiple time zones for candidates, clients, and team members
• Managing candidate communications throughout the hiring process, ensuring every applicant has a positive, timely experience
• Maintaining our applicant tracking system (ATS) and keeping candidate records accurate, organized, and up to date
• Posting job advertisements across relevant job boards, channels, and networks
• Supporting the administration of assessments, work trials, and reference checks
• Preparing recruitment reports and pipeline updates for the team and clients
• Helping implement, test, and improve AI-powered recruitment tools and automated workflows and suggesting new ones worth trying
• Providing general administrative support to the recruitment team, including documentation, process improvements, and ad hoc projects

 

About you

You’ll need to have:

• Strong organizational skills and exceptional attention to detail
• Excellent written communication and a warm, professional manner with candidates and clients
• Comfort juggling multiple processes, deadlines, and stakeholders at once
• Proficiency with productivity tools (e.g., Google Workspace, Slack, AirTable, etc.) and confidence picking up new systems quickly
• Curiosity about technology (including AI tools) and finding ways to work smarter
• 1+ years of experience in an administrative, coordination, or operations role (recruitment experience is a plus, but not required)

You’ll also likely have:

• Experience working with diverse teams and coaching junior staff for professional development
• Experience in nonprofit, social impact, or mission-driven recruitment is a plus
• Interest in the unique challenges of recruiting for emerging, specialized cause areas
• Hands-on experience using AI tools or automation tools to streamline everyday work
• A proactive mindset 
• Discretion and good judgment when handling confidential candidate information
• Interest in growing into a recruitment or operations career in a mission-driven environment

 

Benefits and salary

Your starting salary range is £32,000-£38,000 for a UK based individual, the salary offered will depend on prior experience and location. There may be flexibility in salary for exceptional candidates with significant experience.

Our benefits include:

• Prioritized health & wellbeing: We provide private medical, vision, and dental insurance, and up to 2 weeks’ paid sick leave. We also offer a generous allowance for you to spend on your mental health.
• Flexible working: You’re generally free to set your own schedule (with some overlapping hours with colleagues as needed). We’ll cover a remote workspace outside your home if you need one.
• Generous vacation: 25 days’ holiday each year, plus public holidays. We encourage you to use the full allowance.
• Professional development opportunities: We offer a generous allowance each year for professional development. We build in opportunities for career growth through on-the-job learning, increasing responsibility, and role progression pathways.
• Pension: We offer a 10% employer pension contribution or equivalent salary increase (if we’re unable to offer this in your country).
• Equipment to help your productivity: We’ll pay for high-quality and ergonomic equipment (laptop, monitors, chair, etc.) for your remote work set up.
• Global team retreats: As a remote team we hold in-person staff retreats twice a year, to work on our plans and build strong working relationships.

Full-time preferred, but part-time is possible. We welcome candidates based in North America, provided there is sufficient overlap with European timezones. 

We’re able to sponsor visas in the UK, so let us know if you require work authorization.

 

Application

Here’s a summary of the application process for a successful candidate:

1. Application: Submit an application by July 26.
2. Screening call: Attend a brief screening call, where you’ll have the chance to ask questions about the role.
3. Interview: Attend a remote interview to assess team fit.
4. Work trial: Attend a paid, remote work trial where you’ll spend the day meeting the team and completing further assessments.
5. References: Share references who can comment on your aptitudes. If your references are strong, you’ll receive an offer!

We’re reviewing candidates on a rolling basis and may make an offer before the end of the application deadline. 

 

Diversity and inclusion

We’re aware that factors like gender, race, and socioeconomic background can affect people’s willingness to apply for roles for which they meet some but not all the suggested attributes. We’d especially like to encourage people from underrepresented backgrounds to express interest.

There’s no such thing as a “perfect” candidate. If you’re on the fence about applying because you’re unsure whether you’re qualified, we’d encourage you to apply.

If you require any adjustments to the application process, such as accessibility accommodations, additional preparation time, or other, please contact hello@impact-ops.org. We’re happy to support your needs and adjust the application process.