Summary
About Impact Ops
Impact Ops is an independent organization providing finance and operations support to high-impact nonprofits. Our services include bookkeeping, financial reporting, accounts payable, payroll coordination, audit support, and entity setup. We serve around 40 clients across the US and UK, spanning cause areas including global health, animal welfare, AI safety, and climate.
We’re a remote-first team of around 15 people based across the world. We’re looking for motivated, detail-oriented people who care about doing good work in service of organizations trying to do good in the world.
The role
As a Payroll & Finance Associate, you’ll be the day-to-day owner of payroll processing for a portfolio of UK nonprofit clients – a newly created role supporting the launch of payroll as part of Impact Ops’ wider finance support offer. Working alongside the wider finance team, you’ll help establish processes, ways of working and migrating clients as it scales alongside our existing finance services. Payroll won’t fill your whole week, so you’ll also take on accounts payable and payment processing, plus bookkeeping for a small number of straightforward clients. You’ll report to Jess (UK Finance Specialist) and work closely with the broader Impact Ops finance team.
- Running end-to-end monthly UK payroll for client organizations, from data collection through to payslip distribution
- RTI submissions to HMRC, including FPS and EPS filings, and managing PAYE/NI liabilities
- Administering pension auto-enrolment, contribution uploads, and salary sacrifice arrangements
- Processing starters and leavers, statutory payments (SSP, SMP, SPP), and year-end tasks including P60s and P11Ds
- Acting as a first point of contact for client payroll queries and resolving them clearly and promptly
- Supporting US payroll processing for clients with a US presence, as the service develops
- Accounts payable processing, including invoice review, approval workflows, and payment runs
- Bookkeeping and transaction processing in Xero and QuickBooks Online for a portfolio of straightforward clients
- Maintaining accurate payroll records and contributing to internal process documentation
About you
- At least 2 years of experience in a payroll, finance, accounting, or bookkeeping role
- Exposure to UK payroll processing, or a clear interest in specializing in it
- Strong attention to detail and comfort working to fixed deadlines across multiple clients
- Confidence handling confidential information with discretion
- Good written communication skills and comfort working independently in a remote environment
- A genuine desire to have a positive impact with your career
- A payroll qualification: a CIPP Payroll Technician Certificate (PTC) or similar is welcome, but genuinely not required — we’ll fund and support you to gain one
- Nonprofit sector experience: understanding of fund accounting, restricted grants, or charity compliance
- Cross-jurisdictional experience: exposure to US payroll or comfort working across UK and US regulatory environments
- Familiarity with our tool stack: Xero Payroll, BrightPay, Gusto, Deel, QuickBooks Online, Ramp, Apron, or similar
- A process improvement mindset: you spot inefficiencies and take initiative to address them
Compensation & logistics
- Salary: £40,000–£45,000 GBP, depending on experience and location
- Location: Fully remote; UK-based candidates preferred given the UK payroll focus, but open to candidates whose working hours overlap substantially with the UK
- Hours: Full-time
- Training: Funded payroll qualification and structured onboarding provided
- Application deadline: 14 September 2026
Our benefits include:
- Prioritised health & wellbeing: Private medical, vision, and dental insurance; up to 2 weeks’ paid sick leave; a generous mental health allowance
- Flexible working: Set your own schedule (with some overlap with colleagues as needed); remote workspace covered if needed
- Generous vacation: 25 days’ holiday per year plus public holidays — we encourage you to use the full allowance
- Professional development: A generous annual allowance for CPD, plus on-the-job growth and clear progression pathways
- Retirement: 401(k) with employer contribution (or equivalent where not available)
- Parental leave: Up to 14 weeks fully paid, up to 52 weeks total; financial support for childcare where needed
- Equipment: Full remote setup covered (laptop, monitors, chair, etc.)
- Team retreats: Two in-person staff retreats per year
How to apply
To apply, please submit your CV and a short cover letter explaining your interest in the role and relevant experience. Apply here.
We’re committed to building a diverse and inclusive team and warmly encourage applications from candidates of all backgrounds.